PayServ System – All Systems are Microsoft Windows Applications Integrated with Microsoft Excel and Word! incorporates client/server design with the most popular database management development tool available today. With the built in report wizard users have an endless variety of reports available to them and the ability to create their own reports or data extracts.

Easy to Use, Accurate and Reliable – based on industry standard Microsoft Application Development Tools and operating systems you can be assured of the long term viability of our products.

On Line Help – every function, form and report has a help function that explains that item. There is a report which will print the entire help manual or you can view/print just the help for the particular function your working with. You can add your own help to each function and this new information will print along with the standard help information. This way your own notes will always follow the system. 

Use Built in Report Writer or Crystal Reports – use the built in report writer or use Crystal Reports for a wide variety of reporting needs.

Several Layers of Security – security begins at our firewall, through Microsoft Server 2003, two layers of security to gain access to our application software and several layers of user defined security to limit access to data entry screen, functions and individual data items.

Security Manager – this allows you to set up and enforce your own view and edit properties for each form and each data item on each form.

Menu Manager – this allows you to define which forms, reports and functions each employee has access to eliminating those outside their area of responsibility.

Backup Manager – from this window you can see all the systems backups, when they were created and have the option to reload any one at the click of a button.

Change History Manager – as you make changes to employee data the system automatically records who made the change, when they made it and the old and new values.

Report Manager – you assign each user their own list of reports they are allowed to run.

Document Processing Center – we can help you set up mail merges between your database and any Word documents you may want to print.

Budget Integration – automatic integration of labor costs with your budget system, no manual entry.

Multi-Company – set up multiple controls in a single database. Multi-company, division, department and pay groups combine to allow you great flexibility in setting up you company structure.

Direct Deposit – employees may deposit a flat amount or percentage of net into any number of bank accounts and additionally receive some portion as a paper check.

Tax Pay & File – eliminate the risk associated with improper or late payment or filing of tax returns. We provide tax payment and filing for all federal, state and local taxes.

New Hire reporting - the system produces a report each pay period listing the information as required by Federal and State legislation for employees hired in the current pay period.

Unlimited Earnings and Deductions – Set up as many as you wish. For earnings default pay rates can be defined. For deductions default flat amounts or percentage of gross or net can be defined.

History – Every earnings, tax and deduction record is saved for the past 3 years! This is very useful for calculating retro pays and employment verification requests such as Fannie May.

All Reports – each pay period the system produces (in addition to paper copies of reports) Adobe PDF documents for all reports and stores them in your directory. This means that every payroll report ever generated is available on line at any time to anyone you authorize to view them.

Unlimited Reporting – the system has over 200 standard reports. Users can, using the Microsoft Report wizard generate and save their own reports adding an endless variety of reports including charts and graphs.

Labor Distribution – set up allocation of labor accounts as a percentage of gross with the ability to specifically assign budget codes to specific earnings as they are input.

Third party checks generated with each payroll – you can cut checks or direct deposit transfers for the payment of union dues, medical insurance, retirement plans etc. A register of deductions accompanies each check.

Workers Compensation – just enter earnings under this category. The system knows not to tax these earnings.

Calculates GTL – automatically calculates excess group term life each pay period using the federal tables providing you have insurance for your employees.

Deductions as direct deposits – deductions, either globally or at the employee level can be set up as direct deposit transfers. An example of this would be Section 529 education deductions.

Time Clock Interfaces – we can import data from any time clock system and produce an audit report of time clock data sorted by employee. Once validated, it is converted to PayServ’s format and you are ready to run payroll.

Time & Attendance Module – enter time off data setting up as many activity types as you like and immediately update balances for accrued time off. Graphical attendance report shows attendance for each employee for the period you requested. Beginning balances, time used, earned and new current balance is printed on each employee’s pay stub at your discretion.

Pressure Seal Checks – no more stuffing or sealing. Checks are signed pressure seal checks.

On-Demand Manual Checks – just enter the gross, the system does the rest. All taxes and deductions are shown and allow for the modification of deductions and some taxes. When done making any corrections simply continue and the system updates the year to date immediately and prints a laser style check on your printer. 

Labor Analysis and Budget Integration – after the payroll has run you can view and edit the allocation of labor file and make any corrections prior to releasing to your accounting system.

Schedule Payroll Activate and Deactivate Dates - you can assign a specific payroll start and termination date for employees. This eliminates the need to remember to activate or deactivate an employee at some point in the future.

General Ledger Entries – the system will generate a standard set of entries for your accounting system or we can create a custom interface.

Schedule Deduction and Salary Changes for a Given Period Ending Date – you can enter salary and deduction changes as you think of them, setting them up to start at some future period ending date. The system produces a report listing all employees activate and deactivations dates as well as salary and deduction changes each pay period. You can use this list, which is printed at the beginning of each pay period, giving you an opportunity to make any last minute changes.

Handles any Pay Frequency – by identifying multiple pay groups you can assign any pay frequency from 1 to 365 to your employees.

Quarterly and Year End Processing – each quarter tax returns are prepared and filed. Any requested quarterly reports are produced at that time. All reports are Adobe Pdf’s available at any time, from anywhere.

Automatic Conversion of Viewable Data Including Reports to Excel Spreadsheets – data viewed from  forms and (most) reports can be instantly converted into Excel spreadsheets simply by clicking on the Excel button on our custom toolbar.

Paperless Payroll – all reports are generated as Adobe PDF documents. These documents can be viewed, searched, printed, password protected and emailed. They cannot be altered so you always know your looking at an original.

Budget Preparation / Salary Updates – allows you to establish budgets in a separate table by assigning new salaries and labor distribution for each contract group and then requesting the system to update the live salaries as of a specific period ending date.

Retro Pay Calculator - since all earnings records are kept for 3 years you can ask the system to gather all earnings of specific type(s) for a specified date range working in a specific department(s) and apply a percentage increase to those earnings. Optionally for those using a payroll guide system you can ask the system to calculate the lost wages between their current step and the next step for a given time period.

Custom Functions and reports Module – sometimes your functional or reporting requirements may be so specific that it is determined that no other user could benefit from that report or function. In those cases you or PayServ may develop the new function/report and place it in your custom database.