PayServ’s reconciliation system is approved by the New Jersey Board of Pensions!

Wouldn’t it be nice if the state had your salary projections before they calculate pension amounts and send you the ROC?

Would you like to save hours or days of tedious labor trying to identify discrepancies between your payroll deductions and the state’s calculations?

This automated process does several things for you. First, it notifies the state of salary changes before they calculate and send out the ROC. Second, the ROC is received electronically and compared to actual payroll deductions. It finds any discrepancies between the state calculations and actual payroll deductions and prints an exception report. This report contains a history of payroll deductions taken and the wages those deductions were based upon to quickly identify exceptions. Lastly you sign on to the state web site and enter your changes.

Calculates Tenure Dates and Years of Service – each day at start up the system will compute each active employee’s years of service and future tenure date. This calculations factor in your 10 month employees and all breaks in service.

Stipend Management and Payment – this module allows you to set up all your activities according to categories that you set up. For instance Fall Sports and then list under that category all the various coaching activities, football coach, etc. For each position you would then indicate the budget code and fee paid for that position along with a payment schedule. At the appropriate time simply click on the payment button and all employees scheduled for a payment will have a separate entry made in the earnings file. These payments can be designated to be generated as a separate check. 

Experience In/Out of District – record and track all experience in and out of the district.

Certifications – track certification types and each certification held by this teacher. Show date issued, recorded and the expiration date. Also record license information and print certification reports.

Scatter gram – matrix summary of step and guide information showing totals at each level of each guide.

School Directory – publishes the annual school directory.

Service History – each year the system will produce a service history record for all employees. This will include their step and guide, contract type, assignment, salary etc. Individual records may be added or modified by the user.

Teacher Contracts – teacher contracts can be generated using the document processing center. We will assist you in setting up the queries that will merge the appropriate data with your Word Documents. These can be run for an entire contract type or an individual employee basis.

Continuing Education – tracks course and participant information viewed by course name or course date. Print certificates by individual employee or all course participants. Course information included in the employee profile report. Tracks hours by user defined date range. Includes printed sign in sheets.

Integrated Agency System – incorporates what would typically be a QuickBooks application and makes it part of the payroll process. All agency items are summarized and individual accounts funded for the liability. At the same time, and at your discretion, vendor checks are generated against the agency account and a disbursement entered against that budget account. The system has reports for trial balance, general ledger, pay period cash receipts and cash disbursement ledgers and provides for manual journal entries. This is essentially a mini accounting package within the larger payroll system.

Certification of Payroll Report – prints the certification document as required by the department of education ready for your signature.

State Share of FICA Report – computes for New Jersey Districts the state share of FICA and produces a one page report showing all information used in the computation and provides the actual numbers you will input into the states system.

Budget System – we offer a budget system specifically designed for New Jersey School Districts only.